Getting Started

These instructions are a resource to assist users—including IEP and Section 504 plan teams—in creating an ISAAP using the web-based ISAAP Tool. The instructions speak to both the content and functionality of the ISAAP Tool.

ISAAP Tool Web Page

Access the online ISAAP Tool web page, which will display the ISAAP Tool home page.
Select a program from the Program drop-down list. Accessibility resources will be available for students based on the program selected. Note that once a user starts working on either CAASPP or ELPAC files, the work on that program’s files must be continued until completed and the updates saved. Student lists and accessibility resources for CAASPP and ELPAC cannot be edited simultaneously.
Select the [Get Started] button.

Import Accessibility Resources Web Page

On this web page, the user can:

Download an empty CAASPP “ISAAP FOR TOOL” Microsoft Excel file or an empty ELPAC “ISAAP FOR TOOL” Microsoft Excel file for the current test administration year
Import an “ISAAP FOR TOOL” file for either a new student file or a previously saved student file, or
Manually add students without importing an existing file.

Note that a previous test administration year’s “ISAAP FOR TOOL” file will not import into the current year’s application, as the file layout will have changed.

Download an Empty “ISAAP FOR TOOL” File

If the user prefers to start by importing a new student list, an empty CAASPP “ISAAP FOR TOOL” file or empty ELPAC “ISAAP FOR TOOL” file:

Select the [empty ISAAP FOR TOOL file] link to download the file.
After completing the download, the user can open the file and enter the student information, noting that SSID is a required field.

Note: Do not manually enter accessibility resources into the template.

Import an “ISAAP FOR TOOL” File

First name
Last name
SSID
Grade (from the Grade drop-down list)
School name
Last modified date (if blank, it will be imported as the current date)
Author
Comments

Note that only the SSID is required. Up to 500 rows of SSIDs can be imported in a single file.

To import an “ISAAP FOR TOOL” file, complete the following:

Select the [Select File] button.
Navigate to the location on the device where the file is located.
Select the appropriate, previously saved.xlsx file.
Select the [Open] button, which will display the file’s name in the file box.
Select the [Import] button.

The Student List web page will then populate with student information from the imported file and the number of students imported will be displayed.
If there are additional student data files to import, complete the following:
1. Select the [Import More] button.
2. Repeat steps 1 to 5 to import additional files.

When importing a file, the following errors may be encountered, as shown in table 1. If this is the case, follow the suggested remediation steps to correct the data in the file and reimport it until the Student List web page is displayed.

Table 1. Import Error Messages
Error Message	Remediation Needed
Invalid file format. File must be a Microsoft Excel Open XML Spreadsheet (.XLSX) file (or) caret-delimited text file (.TXT).	Select the correct file with the.XLSX extension (or).TXT extension
No data found in the file. File must have SSIDs to import.	An empty file cannot be imported. SSIDs are required. Update the file with the basic student information to import the data.
Invalid file format. File contains invalid column headers.	Select the correct file to import. The column headings should not be changed.
Invalid file format. File contains more than 2 sheets. Please correct and import again.	Select the correct file to import.
Invalid data found in one or more rows for columns: SSID, Grade, Complete Flag, Last Modified Date, Test Settings Fields	Invalid data has been found in the listed columns. Correct and reimport the file.
Duplicate SSID(s) found in the file. Please correct and import again. SSID(s): 9999999001, 9999999002, ….	There are rows in the files with the same SSID. There can be only one row for an SSID in the file. Correct and reimport the file.
Duplicate SSID(s) found in the student list and import file. Please correct and import again. SSID(s): 9999999001, 9999999002, ….	There are one or more SSID(s) in the file that have been imported or added previously and exist in the Student List. Select one of the three buttons: [Overwrite], which will overwrite all of the data previously imported for the duplicate SSID(s) with what is in the import file; [Skip], which will skip the duplicate SSID(s) in the import file and not overwrite any of the SSID(s)’ data; or [Cancel], which will stop the import process and allow the user to delete the student record from the Student List or delete the row(s) from the file and reimport the file.

Add Manually

To add a student manually when not starting with an existing saved file, select the [Add Manually] link to display the Student Detail web page, where the student can be added.

Exit ISAAP Tool

If the user has selected the wrong program or decides not to import any students or add any manually, the user can select the [Exit (CAASPP|ELPAC) ISAAP Tool] link at the top of the page to return to the ISAAP Tool home page.

To save any student data and accessibility resources—that were imported or added manually—for a later session, select the [Return to Student List] link ➔ [Ready to Save ISAAP Files] button ➔ [Save as ISAAP FOR TOOL File (in Microsoft Excel format)] button before exiting the tool. This file can be imported back into the ISAAP Tool.

To save student data and accessibility resources to a caret-delimited text format file for easier viewing and editing on specific devices, visit the Save ISAAP Files web page and select the [Save as “ISAAP FOR TOOL” File (in caret-delimited format)] button before exiting the tool.