Reports in TOMS
Use the [Reports] tab to generate and access reports in TOMS. Some reports are available for both CAASPP and ELPAC, while others are test specific. Some reports are available for CAASPP users as well as ELPAC users.
Overview
Access to reports is determined by your assigned user role. Some reports are only available at the LEA level, while other reports are available at both the LEA and site level. The following links provide instructions on accessing a report in TOMS:
- How to Request a Report—Instructions for requesting a report in TOMS
- LEA CAASPP Reports—Information on each of the LEA reports for CAASPP, including instructions for downloading (These reports can be accessed only by LEA CAASPP coordinators.)
- LEA ELPAC Reports—Information on each of the LEA reports for ELPAC, including instructions for downloading (These reports can be accessed only by LEA ELPAC coordinators.)
- Site CAASPP Reports—Information on each of the site reports for CAASPP, including instructions for downloading (Both LEA coordinators and site coordinators can access site reports. LEA coordinators can select the organization or school for site reports; for site coordinators, this field is prepopulated with the school’s information.)
- Site ELPAC Reports—Information on each of the site reports for ELPAC, including instructions for downloading (Both LEA coordinators and site coordinators can access site reports. LEA coordinators can select the organization or school for site reports; for site coordinators, this field is prepopulated with the school’s information.)
- Requested Reports—Information on how to retrieve reports that the user has run in the past 30 days
LEA and site coordinators can access reports in TOMS by selecting the [Reports] navigation tab from the top navigation bar (figure 1).
- To access an LEA report, select the [Reports] navigation tab from the top navigation bar, and then select the [LEA Reports] action tab.
- To access a site report, select the [Reports] navigation tab from the top navigation bar, and then select the [Site Reports] action tab.
-
To access a requested report, select the [Reports] navigation tab from the top navigation bar, and then select the [Requested Reports] action tab.
Figure 1. Reports navigation for an LEA coordinator
How to Request a Report
To request a report in TOMS, select the [Reports] navigation tab from the top navigation bar (figure 2), and then select one of the following action tabs:
- [LEA Reports]
-
[Site Reports]
Figure 2. Reports navigation for an LEA coordinator
To access a previously requested report, select the [Reports] navigation tab from the top navigation bar, and then select the [Requested Reports] action tab.
To access a specific report, scroll through the list of available reports or use the Search Report to select the appropriate report; enter the required fields, and then take one of the following steps:
- Select the [Request New Report] button to generate a new report. Depending on the size of the file, the download can take several minutes. Note that, for some reports, the Organization field is prepopulated.
- For other reports, select the [Request New Report] button to generate a new report. When the report is ready for download, the user receives an email from ca-assessments@ets.org. The email directs the user to select the [Reports] navigation tab and then the [Requested Reports] action tab to get to the Requested Reports screen to download the report.