Features

The [MyToms at a Glance] tab on the MyTOMS Home screen is the LEA coordinator’s landing page in TOMS. The landing page displays information specific to the user’s LEA and program, whether it is CAASPP or ELPAC.

Table 1 provides information about each section and the associated reports.

Table 1. References for MyTOMS at a Glance Sections
Section	Reflects	CAASPP	ELPAC
Notifications Callout	Current business day’s data	Link to view detail	Link to view detail
General Information	Current business day’s data	Link to view detail	Link to view detail
To-do List	Current business day’s data	Link to view detail	Link to view detail
Student Counts Per Test	Previous business day’s data	Link to view detail For eligibility information (CALPADS)—LEA-Level Student Demographics Report For the assigned counts—CAASPP LEA-Level Student Test Assignment Report	Link to view detail For eligibility information—Initial ELPAC and Initial Alternate ELPAC Student Eligibility Report For the assigned counts—ELPAC LEA-Level Student Test Assignment Report
Student Demographics	Previous business day’s CALPADS data	Link to view detail LEA-Level Student Demographics Report	Link to view detail LEA-Level Student Demographics Report
CARS Incident Status	Statuses for the LEA’s CAR incidents	Link to view detail CARS LEA-Level Status Report	Link to view detail CARS LEA-Level Status Report
Test Window	Current business day’s data	Link to view detail TOMS UG—Test Administrations for CAASPP	Link to view detail TOMS UG—Test Administrations for ELPAC
Orders	Previous business day’s data	Not available for CAASPP	Link to view detail TOMS UG—View and Track Orders
Test Completion Status	Previous business day’s data	Link to view detail CAASPP Student Completion Status Report	Link to view detail ELPAC Student Completion Status Report
Test Status by Domain	Previous business day’s data	Not available for CAASPP	Link to view detail ELPAC Student Completion Status Summary Report
Student Score Report (SSR) Status	Previous business day’s data	Link to view detail CAASPP LEA-Level SSR Availability Report	Link to view detail ELPAC LEA-Level SSR Availability Report (pivot table)
CAA Tested Data	Three years’ testing data	Link to view detail CAA Tested Data Report	Not available for ELPAC
THSS Item-Level Scoring Status by Timeline—Writing Domain	Previous business day’s data	Not available for CAASPP	Link to view detail Initial ELPAC THSS Summary Report

Notifications Callout

The notifications callout area is located in the right margin of the [MyTOMS at a Glance] tab (figure 1). A notification outlined with a red border indicates an item that requires immediate attention.

Notifications require immediate attention message with a View Your Notifications link.

Figure 1. Notifications require attention message

A notification outlined with a green border indicates that no tasks currently require attention (figure 2). Refer to the To-do List for a list of tasks corresponding to these notifications.

You are up-to-date on your notifications.

Figure 2. Notifications up to date message

Select the [View Your Notifications] link to view a list of notifications or select the [Notifications] tab.

Possible notifications that can be posted after selecting the [Create Notification] button and then the Special Conditions Announcements drop-down list include the following:

Administration setup incomplete
Associate schools to an administration
CAASPP Student Score Data Files Available
Generate SIS vendor credentials
Initial ELPAC and initial Alternate ELPAC LEA Student Data Files Available
Initial ELPAC Pending DEI Speaking or THSS Writing Scoring
Missing primary LEA CAASPP coordinator
Missing primary LEA ELPAC coordinator
Missing primary shipping address
Nearing the close of the LEA’s testing window
New PDF SSRs for CAASPP alternate assessments are now available for download
New PDF SSRs for CAASPP general assessments are now available for download
New PDF SSRs for CSA are now available for download
New PDF SSRs for Summative Alternate ELPAC are now available for download
New PDF SSRs for Summative ELPAC are now available for download
New SSR PDFs and HTMLs for Initial ELPAC and Initial Alternate ELPAC are now available
Place primary orders for Initial ELPAC
Place primary orders for Summative ELPAC
Refer to the ELPAC Eligibility Age Cutoff Report for students within two weeks of turning twenty-two and ending their ELPAC eligibility
SIS vendor credentials expiring soon or are expired
STAIRS case(s) in draft status
Students Not Tested for Initial ELPAC or Initial Alternate ELPAC 30 Days Past Enrollment Effective Date
Summative Alternate ELPAC Student Data Files Available
Summative ELPAC Student Score Data Files Available

General Information (CAASPP)

The “General Information” section of the [MyTOMS at a Glance] tab provides LEA CAASPP coordinators and site CAASPP coordinators with general information, such as LEA enrollment and the number of TOMS users for each LEA. Refer to figure 3 to view the “General Information” section and to table 2 to learn more about the general information displayed.

CAASPP General Information section on the MyTOMS at a Glance screen.

Figure 3. “General Information” section—CAASPP

Table 2. CAASPP “General Information” Section Descriptions
Name	Description
Download a report of all LEA CAASPP Coordinators	This allows users to download a list of the LEA CAASPP coordinators for the selected LEA in an Excel file.
Academic Year	The academic calendar is July 1 through June 30 for all LEAs and schools. Learn more in Administrations.
Primary LEA CAASPP Coordinators	This displays the name of the primary LEA coordinator for the present and upcoming administration year (once designated). When no assignment of a primary LEA coordinator has been made, the "No Primary LEA coordinator designated" message is displayed. Learn more in Designate Users.
Schools	This displays the count of active schools within the LEA. Learn more in Organizations.
Users	This displays the count of active TOMS users within the LEA. Learn more in Users.
Students in LEA	This displays the count of active students within the LEA. Learn more in Students.
PGE	This displays the count of students associated with the LEA who have a PGE condition code assigned in one or more subject areas. Learn more in Assign or Remove a Student Exemption.
NTE	This displays the count of students in the LEA who have an NTE condition code assigned in one or more subject areas. Learn more in Assign or Remove a Student Exemption.

General Information (ELPAC)

The “General Information” section of the [MyTOMS at a Glance] tab provides LEA CAASPP coordinators and site CAASPP coordinators with general information, such as LEA enrollment and the number of TOMS users for each LEA. Refer to figure 4 to view the “General Information” section and to table 3 to learn more about the general information displayed.

ELPAC General Information section on the MyTOMS at a Glance screen.

Figure 4. “General Information” section—ELPAC

Table 3. ELPAC “General Information” Section Descriptions
Name	Description
Download a report of all LEA ELPAC Coordinators	This allows users to download a list of the LEA ELPAC coordinators for the selected LEA in an Excel file.
Academic Year	The academic calendar is July 1 through June 30 for all LEAs and schools. Learn more in Administrations.
Primary LEA ELPAC Coordinators	This displays the name of the primary LEA coordinator for the present and upcoming administration year (once designated). When no assignment of a primary LEA coordinator has been made, the "No Primary LEA coordinator designated" message is displayed. Learn more in Designate Users.
Schools	This displays the count of active schools within the LEA. Learn more in Organizations.
Users	This displays the count of active TOMS users within the LEA. Learn more in Users.
Students in LEA	This displays the count of active students within the LEA. Learn more in Students.

To-do List

The “To-do List” section of the [MyTOMS at a Glance] tab (figure 5) lists the issues requiring the user’s attention and presents possible To-do List tasks that are applicable to either CAASPP or ELPAC. These messages are system-generated, depending on the LEA’s assigned assessments.

To-Do List section on the MyTOMS at a Glance screen.

Figure 5. “To-do List” section

Possible To-do List tasks are listed in table 4. Once a task has been completed, it is removed from the To-do List.

Table 4. To-do List Tasks
To-do List Issue	Task Description
Admin setup incomplete (CAASPP only)	The LEA coordinator must complete the process for setting up a test administration window by December 1. Learn more in Administrations.
Credentials expiring soon or expired	SIS vendor credentials must be updated once per year to continue to make SSRs available to parents/guardians via a web portal. Learn more in SIS Vendor Credentialing.
Missing primary coordinator—ELPAC (ELPAC only)	The superintendent user must designate a primary LEA ELPAC coordinator. Learn more in Designate Users.
Missing primary shipping address	A primary shipping address must be associated with the LEA. Learn more in Organizations.
Missing vendor credentials	SIS vendor credentials must be generated for the LEA to make SSRs available to parents/guardians via a web portal. Learn more in SIS Vendor Credentialing.
Place primary orders for Initial ELPAC	Primary orders for Initial ELPAC materials can now be placed for the LEA. Learn more in Place Primary Order.
Place primary orders for Summative ELPAC	Primary orders for Summative ELPAC materials can now be placed for the LEA. Learn more in Place Primary Order.
Place supplemental orders for Initial ELPAC	Supplemental orders for Initial ELPAC materials can now be placed for the LEA. Learn more in Place Supplemental Orders.
Schools missing admin (CAASPP only)	The LEA coordinator for the user’s LEA must associate schools with an administration window before November 30. Learn more in Administrations.

Student Counts Per Test

The “Student Counts Per Test” section of the [MyTOMS at a Glance] tab provides testing counts for the user’s LEA. Figure 6 shows the “CAASPP Student Counts Per Test” section, and figure 7 shows that section for ELPAC.

CAASPP Student Counts Per Test n section on the MyTOMS at a Glance screen.

Figure 6. “Student Counts Per Test” section—CAASPP

The “Student Counts Per Test” section for CAASPP programs displays two sets of values per assessment.

The first value is the number of students in the LEA who are assigned to the assessment.
The second value indicates the number of students in the LEA who are eligible to take the assessment.

Select the [Download Report] down-arrow [ Report download icon. ] icon to request the CAASPP LEA-Level Student Test Assignment Report.

The “Student Counts Per Test” section for ELPAC (figure 7) displays the number of students in the LEA who are eligible to take the assessment. Select the [Download Report] down-arrow [ Report download icon. ] icon to request the ELPAC LEA-Level Student Test Assignment Report.

ELPAC Student Counts Per Test n section on the MyTOMS at a Glance screen.

Figure 7. “Student Counts Per Test” section—ELPAC

Student Demographics

The “Student Demographics” section of the [MyTOMS at a Glance] tab (figure 9) displays a color-coded pie chart showing the percentage of students associated with the selected student demographics groups by assessment. Table 5 describes each student group.

Use the first drop-down list in the “Student Demographics” title bar, on the left, to change the selected assessment for display. The default assessments are “SBAC ELA/Math” for CAASPP and “Initial ELPAC“ for ELPAC. Use the second drop-down list, on the right, to change the selected demographic student group for display. The default demographic group is “Ethnicity.”

Each percentage is calculated by dividing the count of students included in the demographic group by the total count of all enrolled students in the LEA or all registered students for the selected assessment, and then multiplying that number by 100. Each percentage is rounded to three decimal places, and then truncated to display two decimal places.

If no students for a demographic group are associated with the user’s LEA, the demographic group will not be available on the drop-down list.

For CAASPP, select the [Download Report] down-arrow [ Report download icon. ] icon to request the LEA-Level Student Demographics Report, as shown in figure 8.

CAASPP Student Demographics section on the MyTOMS at a Glance screen.

Figure 8. “Student Demographics” section—CAASPP

For ELPAC, select the [Download Report] down-arrow [ Report download icon. ] icon to request the LEA-Level Student Demographics Report, as shown in figure 9.

ELPAC Student Demographics section on the MyTOMS at a Glance screen.

Figure 9. “Student Demographics” section—ELPAC

Table 5 lists the available student demographics information.

Table 5. Information Displayed Under “Student Demographics”
Field	Description
Economic Disadvantage Status	An indicator that the student meets the state criteria for classification as having an economic disadvantage
English Language Acquisition Status (ELAS)	An indicator of the student’s ELAS
Ethnicity	An indicator of the name of the student’s ethnic group
Gender	An indicator of the student’s gender
Homeless Status	An indicator that a student is homeless
IDEA Indicator	An indicator that the student has a disability and receives special education and related services under IDEA according to an IEP, individual family service plan, or service plan
Migrant Status	An indicator that a student is, parents/guardians are, or a spouse is a migratory agricultural worker
Military Status	An indicator that a student or a parent/guardian is an active military service member
Parent Education Level	An indicator of the highest education level of any of the student’s parents/guardians
Primary Disability Type	The major or overriding disability condition that best describes the student’s impairment
Section 504	An indicator that the student is an individual with disabilities who is being provided related aids and services under Section 504 of the Rehabilitation Act of 1973, as amended

CARS Incident Status

The “CARS Incident Status” section (figure 10) of the [MyTOMS at a Glance] tab is empty when the LEA has no CARS incidents and contains a pie chart when there are reported incidents for the LEA’s current test administration.

CAASPP CARS Incident Status section on the MyTOMS at a Glance screen.

Figure 10. “CARS Incident Status” section

Reported statuses are as follows:

New
Acknowledged
Archived

Select the [Download Report] down-arrow [ Download down-arrow icon. ] icon to request the CAASPP CARS LEA-Level Status Report or the ELPAC CARS LEA-Level Status Report.

Test Window (CAASPP)

The “Test Window” section (figure 11) of the [MyTOMS at a Glance] tab displays the test windows for each of the CAASPP assessments, including Smarter Balanced Assessments, the CAAs, CAST, and the CSA. CAASPP assessments can be assigned to up to six different administrations (Admins) per LEA. CAASPP test windows may vary depending on the Admin selected. Users can view each admin test window for CAASPP assessments by selecting CAASPP Admin drop-down list in the upper-right corner of the section. Table 6 provides a description of the information provided in the “Test Window” section. For additional details on each of the CAASPP windows for each assessment, refer to Administrations.

CAASPP Test Window section on the MyTOMS at a Glance screen.

Figure 11. “Test Window” section—CAASPP

Table 6. Information Displayed Under Test Window—CAASPP
Field	Description
Admin Window Drop-Down	The drop-down list located in the title bar (located to the right of “Test Window”)
Calculated or Fixed Test Window (Gray Bar)	Some CAASPP assessments have statewide fixed dates; others are calculated on the basis of the percentage of school days completed. Learn more in Administrations.
LEA Selected Test Window (Blue Bar)	Some CAASPP assessments allow the LEA to define a test window within the statewide or calculated test window. Learn more in Administrations.
Test Status	The status of the corresponding test window Upcoming—Appears in a white box and displays the number of days until the test starts In progress—Appears in a blue box and shows the number of days remaining in the window Completed—Appears in a green box and displays the number of days that have passed since the test window closed

Test Window (ELPAC)

The “Test Window” section (figure 12) of the [MyTOMS at a Glance] tab displays the test windows for each ELPAC assessment, including the Initial ELPAC, Initial Alternate ELPAC, Summative ELPAC, and Summative Alternate ELPAC. Each assessment has a fixed administration window across all LEAs. Table 7 provides a description of the information provided in the “Test Window” section. For additional details on each ELPAC test administration window, refer to Administrations.

ELPAC Test Window section on the MyTOMS at a Glance screen.

Figure 12. “Test Window” section—ELPAC

Table 7. Information Displayed Under “Test Window”—ELPAC
Field	Description
Test Window Dates (Blue Bar)	Initial ELPAC Window: July 3, 2024, through June 30, 2025 Initial Alternate ELPAC Window: July 3, 2024, through June 30, 2025 Summative ELPAC Window: February 1, 2025, through May 30, 2025 Summative Alternate ELPAC Window: February 1, 2025, through May 30, 2025 Learn more in Administrations.
Test Status	The status of the corresponding test window Upcoming—Appears in a white box and displays the number of days until the test starts In progress—Appears in a blue box and shows the number of days remaining in the window Completed—Appears in a green box and displays the number of days that have passed since the test window closed

Orders

The “Orders” section of the [MyTOMS at a Glance] tab (figure 13) displays only for ELPAC and includes information about the primary or supplemental orders that have been placed for the user’s LEA. Orders can be viewed on the View and Track Orders screen, under the [Orders] navigation tab. A description of each field in the “Orders” section is described in table 8.

ELPAC Orders section on the MyTOMS at a Glance screen.

Figure 13. ELPAC “Orders” section

Table 8. Information Displayed Under “Orders”
Field	Description
Order Type drop-down	A drop-down list is available in the upper-right corner that allows the user to select primary or supplemental orders to display. The default setting is “Primary Orders.”
Testing Program	Initial ELPAC Summative ELPAC
Status	This is the status of the order. Not Placed—Indicates that no orders were placed for the selected type Processing—Indicates that the order placed for the selected type is processing Shipped—Indicates that the order placed for the selected type has been shipped Submitted—Indicates that the order placed for the selected type has been submitted
Date	This is the date the order was placed.

Test Completion Status (CAASPP)

The “Test Completion Status” section (figure 14) of the [MyTOMS at a Glance] tab measures the test status on the basis of the percentage of eligible students who have started each assessment and the percentage of eligible students who have completed each assessment. Table 9 describes the information displayed in the “Test Completion Status” section. Select the [Download Report] down-arrow [ Download Report icon. ] icon to request the CAASPP Student Completion Status Summary Report.

CAASPP Test Completion Status section on the MyTOMS at a Glance screen.

Figure 14. “Test Completion Status” section—CAASPP

Table 9. Information Displayed Under “Test Completion Status”
Field	Description
Eligible Students	The gray bar represents the number of students eligible for each of the assessments listed in the “Test Completion Status” section.
Percent Started	The light blue bar represents the percentage of all eligible students who have started each assessment. The actual percentage is listed next to the light blue circle.
Percent Completed	The dark blue bar represents the percentage of all eligible students who have completed each assessment; this number does not include students with a PGE, NTE, or NEL condition code. An assessment is considered completed when all parts have been submitted. The actual percentage is listed next to the dark blue circle.

Test Completion Status (ELPAC)

The “Test Completion Status” section (figure 15) of the [MyTOMS at a Glance] tab measures the test status on the basis of the percentage of eligible students who have started at least one domain of each assessment and the percentage of eligible students who have completed all four domains for each assessment. The percentage of students not tested and the span of time that has elapsed since the enrollment date are also displayed. Table 10 describes the information displayed in the “Test Completion Status” section. Select the [Download Report] down-arrow [ Report download icon. ] icon to request the ELPAC Student Completion Status Summary Report.

ELPAC Test Completion Status section on the MyTOMS at a Glance screen.

Figure 15. “Test Completion Status” section—ELPAC

Table 10. Information Displayed Under “Test Completion Status”
Field	Description
Eligible Students	The gray bar represents the number of students eligible for each of the assessments listed in the “Test Completion Status” section.
Percent Started	The light blue bar represents the percentage of all eligible students who have started at least one domain of each assessment. The actual percentage is listed next to the light blue circle.
Percent Completed	The dark blue bar represents the percentage of all eligible students who have completed all domains. Students who have an exemption or designation for the alternate assessment in any of the four domains are considered completed. The actual percentage is listed next to the dark blue circle.
Not Tested Since Enrollment Date—Timeline	The bar provides a visual of the number of students not administered the Initial ELPAC since the enrollment date. The number of students still within the original 30 days will be displayed in green. This category includes preenrolled students. The number of students enrolled for 31–45 days will show in yellow. The number of students displayed in red have been enrolled for more than 60 days.

Test Status by Domain for ELPAC

The “Test Status by Domain” section of the [MyTOMS at a Glance] tab (figure 16) displays the percentage of students who have started and completed each of the domains of the selected assessment. Table 11 describes the information displayed in the “Test Status by Domain” section. Select the [Download Report] down-arrow [ Report download icon. ] icon to request the ELPAC Student Completion Status Summary Report.

The percentages displayed for the single bar chart for the Writing domain include the following:

Writing TDS events for grades three through twelve
Writing DEI events for kindergarten through grade two
Writing DEI events for emergency paper for kindergarten through grade twelve

Figure 16. ELPAC “Test Status by Domain” section

Table 11. Information Displayed Under “Test Status by Domain” for ELPAC
Field	Description
Eligible Students	The gray bar represents the number of students eligible for each domain listed in the “Test Completion Status” section.
Percent Started	The light blue bar represents the percentage of all eligible students who have started each domain. The actual percentage is listed next to the light blue circle.
Percent Completed	The dark blue bar represents the percentage of all eligible students who have completed each domain listed. The actual percentage is listed next to the dark blue circle.

Student Score Report (SSR) Status

The “Score Reporting Status” section of the [MyTOMS at a Glance] tab displays the percentage of students whose scores have been released. Figure 17 shows the percentage of CAASPP scores reported by assessment. Figure 18 shows the percentage of ELPAC scores reported by assessment.

Available for LEA Coordinators Only

CAASPP SSR Status section on the MyTOMS at a Glance screen.

Figure 17. “SSR Status” section—CAASPP

Select the administration year drop-down list, and then select the [Download Report] down-arrow [ Report download icon. ] icon to request the CAASPP LEA-Level SSR Availability Report.

Table 12. CAASPP SSR Suppression Rules
Assessment	Rules for SSR Suppression
Smarter Balanced Summative	A student’s record has a PGE condition code for both the student’s ELA and mathematics valid test registrations at any grade level.
CAAs for ELA and Mathematics	A student’s record has a PGE condition code for both the student’s ELA and mathematics valid test registrations at any grade level.
CAST	A student's record has a PGE condition code for a valid science test registration at any grade level. A student in grade ten or grade eleven has a valid test registration but was NT.
CAA for Science	A student's record has a PGE condition code for a valid science test registration at any grade level. A student in grade ten or grade eleven has a valid test registration but was NT. A student has received NS after logging on to one to three content areas (and will not receive an SSR if student does not log on to any area).
CSA	A student’s record has a PGE condition code for a valid CSA test registration at any grade level. A student’s record has an NTE condition code for a valid CSA test registration at any grade level. A student in any grade level has a valid CSA test registration but was either NT or NS.

ELPAC SSR Status section on the MyTOMS at a Glance screen.

Figure 18. “SSR Status” section—ELPAC

Select the [Download Report] down-arrow [ Report download icon. ] icon to request the ELPAC LEA-Level SSR Availability Report.

Table 13. ELPAC SSR Suppression Rules
Assessment	Rules for SSR Suppression	Testing Participation Rule for SSR Reporting
Summative ELPAC	A student in any grade level has a valid Summative ELPAC test registration but was NT. A student in any grade level has a valid Summative ELPAC test registration but did not meet the participation rule.	A student must log on to one domain in each composite to meet the participation rule for receiving an SSR. That is, the student must have a logon in both the oral language and written language composites to receive an SSR.
Summative Alternate ELPAC	A student in any grade level has a valid Summative Alternate ELPAC registration but was NT. A student in any grade level has a valid Summative Alternate ELPAC registration but did not meet the participation rule.	The test examiner must log on and record the student’s response to two or more items (at minimum at least one receptive item and one expressive item) using either the Mark as No Response option in the context menu or by entering item responses.
Initial ELPAC	A student in any grade level has a valid Initial ELPAC test registration but was NT. A student in any grade level has a valid Initial ELPAC test registration but did not meet the participation rule or partially tested.	A student must log on to all four domains to meet the participation rule for receiving an SSR.
Initial Alternate ELPAC	A student in any grade level has a valid Initial Alternate ELPAC test registration but was NT. A student in any grade level has a valid Initial Alternate ELPAC test registration but did not meet the participation rule or partially tested.	The test examiner must log on and record the student’s response to two or more items (at minimum at least one receptive item and one expressive item) using either the Mark as No Response option in the context menu or by entering item responses.

CAA Tested Data

The “CAA Tested Data” section (figure 19) presents the percentage of students that took the CAAs in the past three years in TOMS to help support LEAs with completing the 1.0 Percent Threshold survey. The “Survey Link” directs the user to the CDE 1.0 Percent Threshold on Alternate Assessments web page.

Select the [Download Report] down-arrow [ Report download icon. ] icon to request the CAA Tested Data Report.

CAA Tested Data section on the MyTOMS at a Glance screen.

Figure 19. “CAA Tested Data” section

THSS Item-Level Scoring Status by Timeline—Writing Domain

The THSS Item-Level Scoring Status By [Timeline]—Writing Domain area of the [MyTOMS at a Glance] tab (figure 20) displays the counts of responses for the Writing domain of the Initial ELPAC by status and number of days past the enrollment date as saved in the THSS.

THSS Item Scoring Status section on the MyTOMS at a Glance screen.

Figure 20. “THSS Item-Level Scoring Status By [Timeline]” section—Writing Domain